The reason for employment letter is one of the most critical documents in an Engineer visa application. It explains what the standard application form cannot — “why this person is needed” and “how their education relates to the job.” This article covers how to write a letter that leads to approval.
Reference: Immigration Services Agency of Japan, “Clarification of Engineer/Specialist in Humanities/International Services Residence Status”
5 Key Points
Point 1: Clearly State Business Needs
Explain what the company does and why this specific foreign talent is needed.
Point 2: Connect Education to Job Duties
The most important point. Specifically explain how the applicant’s university major relates to the job.
| Good Example | Bad Example |
|---|---|
| ”Majored in information engineering, studied database design — directly relevant to our DB management work" | "Studied IT so can do IT work" |
| "Majored in international trade, thesis on Japan-China trade — applicable to our China sales division" | "Business major so can do sales” |
Point 3: Describe Specific Daily Work
Use concrete descriptions rather than general titles like “interpreter” or “engineer.”
Point 4: Explain Training Periods
If training includes factory or retail work, specify it’s temporary and state the post-training assignment.
Point 5: Demonstrate Equal Compensation
Explicitly state the salary matches Japanese employees with equivalent qualifications.
Common Mistakes
| Mistake | Fix |
|---|---|
| Vague job description | List specific tasks in bullet points |
| No explanation of education-job connection | Map coursework to job duties |
| Copy-pasted template text | Write individually for each case |
| Only citing Japanese ability | Japanese skill alone isn’t specialized knowledge |
Our Support
For reason letters and full Engineer visa applications, trust Kaneko Hidetaka Administrative Scrivener Office.
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