How to Write a Reason for Employment Letter | 5 Tips for Engineer Visa Approval

The reason for employment letter is one of the most critical documents in an Engineer visa application. It explains what the standard application form cannot — “why this person is needed” and “how their education relates to the job.” This article covers how to write a letter that leads to approval.

Reference: Immigration Services Agency of Japan, “Clarification of Engineer/Specialist in Humanities/International Services Residence Status”

5 Key Points

Point 1: Clearly State Business Needs

Explain what the company does and why this specific foreign talent is needed.

Point 2: Connect Education to Job Duties

The most important point. Specifically explain how the applicant’s university major relates to the job.

Good Example	Bad Example
”Majored in information engineering, studied database design — directly relevant to our DB management work"	"Studied IT so can do IT work"
"Majored in international trade, thesis on Japan-China trade — applicable to our China sales division"	"Business major so can do sales”

Point 3: Describe Specific Daily Work

Use concrete descriptions rather than general titles like “interpreter” or “engineer.”

Point 4: Explain Training Periods

If training includes factory or retail work, specify it’s temporary and state the post-training assignment.

Point 5: Demonstrate Equal Compensation

Explicitly state the salary matches Japanese employees with equivalent qualifications.

Common Mistakes

Mistake	Fix
Vague job description	List specific tasks in bullet points
No explanation of education-job connection	Map coursework to job duties
Copy-pasted template text	Write individually for each case
Only citing Japanese ability	Japanese skill alone isn’t specialized knowledge

Our Support

For reason letters and full Engineer visa applications, trust Kaneko Hidetaka Administrative Scrivener Office.

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